1
Urgent Fire Defect
Diesel pump -- COO approval needed
4
Open Fire Defects
Total value $21,229 inc GST
2
Active Work Orders
Car park lighting + reticulation
24
PPM Tasks On Schedule
This month
URGENT -- Diesel Fire Pump Defect (Quote Q9600)
The diesel fire pump has incorrect pressure relief valves installed by the original builder. Fire Shield has temporarily isolated both valves -- the system is operating at 1,300 kPa elevated pressure. This is a workaround only. Council of Owners approval is required immediately. Combined approval of Q9600 + Q8961 = $8,781.54 inc GST.
Water Filtration System -- Council Resolution Recommended
The independent Cost Benefit Analysis is complete. A building-wide inline filtration system is recommended. 10-year strata company outlay ~$48,000 vs probability-weighted liability exposure of $78,750–$222,000+. The CBA report has been formally issued -- constituting notice under the Strata Titles Act 1985 (WA).
Building at a Glance
Building Manager
Cameron Facilities Pty Ltd
Gordon Bryden -- Building Manager
0488 894 216 (mob) · 08 6154 0910 (office)
Hours: Mon--Fri 9:00am -- 2:00pm
Strata Manager
Oakfield
Phone: 08 6355 5225
Office: Mon–Fri 9:00am – 5:00pm
After hours emergency (common areas only): 08 6355 5225
After hours emergency (common areas only): 08 6355 5225
Council of Owners
Marina East COO
Not for emergencies. For governance matters only.
Emergency Contacts
Fire / Police / Ambulance
000 -- Life threatening emergency
After-hours BM: 08 6154 0910
Fire Shield (fire system fault): 0413 491 622
Cameron Facilities -- Your Management Team
Combined value of all 4 outstanding fire defect quotes: $21,229.14 inc GST
Building Manager recommendation: Approve Q9600 + Q8961 immediately ($8,781.54). Stage Q7325 + Q4732 for next Council meeting subject to price reconfirmation ($12,447.60).
Fire Shield Services -- Outstanding Defect Quotations
Report date: 23 April 2026 · 72 open items across 4 quotes · Contractor: Fire Shield Services (ABN 59 152 822 789)
| Quote | Scope | Standard | Value (inc GST) | Priority | Status | BM Recommendation |
|---|---|---|---|---|---|---|
| Q9600 | Diesel fire pump -- replace 2 x 100mm pressure relief valves with trim components and pilot valves, replace 4 x roll grooved couplings, test and recalibrate | AS2118 / AS1851 | $8,527.44 | URGENT | Awaiting COO Approval | Approve immediately |
| Q8961 | AMPAC Fire Indicator Panel -- replace defective 003 lower panel lock. Note: pump fault signals currently disabled -- will auto-resolve when Q9600 is completed | AS1851 | $254.10 | MINOR | Awaiting COO Approval | Approve alongside Q9600 |
| Q7325 | 33 x emergency and exit light fittings failed 90-minute duration load test -- replacement required across Sandpiper, Ibis, Heron buildings and basement car park | AS2293 | $8,341.30 | MEDIUM | Awaiting Price Reconfirmation | Stage for next Council meeting |
| Q4732 | 36 x portable fire extinguishers due hydrostatic testing or renewal + 1 x faded location signage. Some may already be non-compliant given quote age | AS2444 | $4,106.30 | MEDIUM | Awaiting Price Reconfirmation | Stage for next Council meeting |
| Combined Total: | $21,229.14 | Recommended immediate commitment: $8,781.54 · Staged: $12,447.60 | ||||
Approval Pathway -- Building Manager Recommendation
IMMEDIATE -- Within 14 Days
Approve Q9600 + Q8961
$8,781.54 inc GST
Diesel fire pump is the critical life safety asset. Running with isolated relief valves is not a compliant operating state.
NEXT COUNCIL MEETING
Stage Q7325 + Q4732
$12,447.60 inc GST
Both quotes require price reconfirmation from Fire Shield before approval. BM will negotiate bundled labour rates.
Cameron Facilities Next Steps: Verify pressure relief valve pricing on Q9600 independently before issuing formal approval to Fire Shield. Request bundled labour rates on Q7325 and Q4732. Coordinate SOU re-attendance with Fire Shield to consolidate missed apartment inspections into a single visit.
Building Manager Recommendation: Proceed with Installation
Cameron Facilities recommends the Council of Owners resolve to obtain three competitive fixed-price quotes for a building-wide inline auto-backwash water filtration system. The cost-benefit analysis demonstrates a strong financial and legal case for installation.
Water Filtration Cost Benefit Analysis -- Summary
Prepared by Cameron Facilities Pty Ltd · Marina East Apartments · Revision 6 · May 2026
10-Year Strata Company Costs
Filtration system installation (one-off)~$20,000
Filtration servicing (10 years)~$10,000
Booster pump maintenance (with filtration)$9,000–$18,000
Total 10-year outlay~$48,000
Probability-Weighted Liability Exposure
PRV replacements (90 apts)$58,500–$76,500
Tapware and cartridge callouts$54,000–$108,000
Hot water system premature failure$45,000–$112,500
Conservative exposure (50%)$78,750+
Three Pillars of the Recommendation
Legal: Under Section 91 of the Strata Titles Act 1985 (WA), the strata company has a duty to maintain common property. Delivery of this report constitutes formal notice that the common water supply is contributing to premature plumbing wear across individual lots.
Financial: Total direct outlay ~$48,000 against probability-weighted liability of $78,750–$222,000+, excluding SAT legal costs of $15,000–$40,000 per contested matter.
Practical: The proposed 100-micron auto-backwash system is industry standard specification for a multi-residential building of this size.
Financial: Total direct outlay ~$48,000 against probability-weighted liability of $78,750–$222,000+, excluding SAT legal costs of $15,000–$40,000 per contested matter.
Practical: The proposed 100-micron auto-backwash system is industry standard specification for a multi-residential building of this size.
Perth Water Quality Context: Ascot is served by a groundwater-blended supply at the higher end of the hardness range (120–180 mg/L). Elevated mineral content accelerates wear on PRVs, tapware cartridges, and hot water system elements across all 90 apartments.
Independent Verification Available: NATA-accredited on-site water quality test: $250–$450 per sample (Bureau Veritas, ALS Global, or Eurofins Perth).
Independent Verification Available: NATA-accredited on-site water quality test: $250–$450 per sample (Bureau Veritas, ALS Global, or Eurofins Perth).
Facility Booking Requests
Use this form to request a booking for building facilities. The Building Manager will confirm your booking within 1 business day. All bookings are subject to availability and House Rules.
BBQ Pavilion
Level 2 Podium
7:00am–10:00pm · Max 3 hours · 2 simultaneous groups
Kayaks and SUPs
Kayak Room
3 kayaks · 3 SUPs · Water sports indemnity form required
Gym and Yoga Room
Common Facilities
7-day access · No booking required
Move In / Out
Lift Booking
2 business days notice required · 3 time slots daily
Request a Booking
✅ Booking request submitted! The Building Manager will confirm within 1 business day at 08 6154 0910 or marinaeast@cameronfacilities.com.au
House Rules -- Facility Guidelines Summary
BBQ Pavilion: Available 7:00am–10:00pm, maximum 3 hours per booking. Clean BBQ, benches, sinks and roll up shades before leaving. Failure to clean may result in cleaning costs being passed on.
Kayaks and SUPs: Must complete Water Sports Release and Indemnity Form before first use. Lift and carry -- do not drag. Wash down with external tap after use. Return equipment before end of booked slot.
Move In / Out: At least 2 working days notice required. Padded lift curtains must be in place. Removalist must hold public liability insurance. Residents are liable for any damage to common areas.
Noise: No unreasonable noise audible in common areas or other apartments between 10:00pm and 7:00am. You are responsible for your guests' behaviour.
Kayaks and SUPs: Must complete Water Sports Release and Indemnity Form before first use. Lift and carry -- do not drag. Wash down with external tap after use. Return equipment before end of booked slot.
Move In / Out: At least 2 working days notice required. Padded lift curtains must be in place. Removalist must hold public liability insurance. Residents are liable for any damage to common areas.
Noise: No unreasonable noise audible in common areas or other apartments between 10:00pm and 7:00am. You are responsible for your guests' behaviour.
Lodge a Maintenance or Building Issue
Use this form to report any issue with common areas or building services. The Building Manager will assess and respond within 1 business day. For emergencies call 08 6154 0910 directly.
New Maintenance Request
✅ Request submitted to Cameron Facilities Building Manager. A reference number will be provided shortly. For urgent matters call 08 6154 0910.
Building Documents
House Rules -- Marina East Apartments
Resident Handover Manual
Resident Induction Checklist
Fire System Defects Report -- BM Report to Council
Water Filtration Cost Benefit Analysis v6
Implementation Workflow -- Building Manager vs Strata Manager Duties
Open Defects Register
72 open fire defects + 2 active work orders
| Ref | Category | Location | Description | Priority | Status | Est. Cost |
|---|---|---|---|---|---|---|
| Q9600 | Fire -- Pump | Basement Pump Room | Diesel fire pump -- incorrect pressure relief valves. System at 1,300 kPa (workaround). 72 open items include this as critical life safety defect. | URGENT | Awaiting Approval | $8,527.44 |
| Q8961 | Fire -- Panel | Front Entry Lobby | AMPAC Fire Panel -- defective 003 panel lock replacement | MINOR | Awaiting Approval | $254.10 |
| Q7325 | Fire -- Lighting | All 3 Buildings + Basement | 33 x emergency/exit lights failed 90-min duration test (AS2293) | MEDIUM | Price Reconfirmation | $8,341.30 |
| Q4732 | Fire -- Extinguishers | Common Areas | 36 x portable extinguishers due hydrostatic testing or renewal (AS2444) + 1 x signage | MEDIUM | Price Reconfirmation | $4,106.30 |
| WO-0002 | Electrical | Car Park B1 | Emergency lighting failed in B1 car park -- safety risk for residents after 8pm | P1 HIGH | Assigned | $650 |
Approved Contractors -- Marina East Apartments
Fire Systems
Fire Shield Services Pty Ltd
ABN 59 152 822 789 · Licence EC10455
Tu Huynh: 08 9303 4530
Richard Kofron: richard@fireshieldservices.com.au
After hours: 0413 491 622
3/25 Winton Road, Joondalup WA 6027
Security / CCTV / Fobs
HBE Security
Wayne: 08 6389 0433
Fob programming, CCTV maintenance, access control
Garden and Reticulation
Tim and Brick Garden Services
Tim: 0439 962 127
Fortnightly maintenance schedule
Height Safety / Window Cleaning
Blueyonder Access
Sam Booker: 0420 226 833
6-monthly high-access window clean, rope access
Scheduled Maintenance -- Marina East Apartments
Planned Preventative Maintenance Programme
| Asset | Task | Frequency | Contractor | Last Done | Next Due | Status |
|---|---|---|---|---|---|---|
| Otis Passenger Lift | Bi-annual service, safety inspection and certification | 6-Monthly | Otis Elevator Company | 01/12/2025 | 01/06/2026 | Overdue |
| Fire Detection System | Annual fire system inspection, test and certification (AS1851) | Annual | Fire Shield Services | 15/06/2025 | 15/06/2026 | Due This Week |
| Garden and Reticulation | Fortnightly garden maintenance and reticulation check | Fortnightly | Tim and Brick | 26/05/2026 | 09/06/2026 | Due This Week |
| Pool and Spa System | Monthly chemical testing and balance service | Monthly | Poolwerx Applecross | 05/05/2026 | 05/06/2026 | Overdue |
| Exterior Windows | 6-monthly high-access window clean (rope access) | 6-Monthly | Blueyonder Access | 15/11/2025 | 15/05/2026 | Overdue |
| Height Safety Anchors | Annual height safety inspection and certification | Annual | Roof Safety Solutions | 10/07/2025 | 10/07/2026 | On Schedule |
| HVAC -- Common Areas | 6-monthly service and filter replacement | 6-Monthly | AMS Air Conditioning | 20/12/2025 | 20/06/2026 | On Schedule |
| BBQ Units | Monthly BBQ deep clean and inspection | Monthly | Oven Sparkle | 05/05/2026 | 05/06/2026 | Overdue |
| Pest Control | Quarterly pest control treatment -- all common areas | Quarterly | Chambers Pest Solution | 01/03/2026 | 01/06/2026 | Overdue |
Building Address
16 Marina Drive, Ascot WA 6104
Strata Plan 75021
3 Buildings: Sandpiper, Ibis, Heron
90 apartments + common facilities
Common Facilities
Level 2 Podium
2 x gas BBQs · Landscaped podium
Gym · Yoga Room · Sauna
3 x Kayaks · 3 x SUPs · Kayak room
Pool and Spa
Key Building Services and Utilities
Electricity: Sub-metered per apartment. Billed via strata levies.
Gas (Hot Water): Central hot water system. Set up Origin Energy account -- 1800 684 993.
Water: Metered to building as a whole. Incorporated in strata levies.
Internet / Phone: NBN available. Contact a retail service provider. First connection fee ~$300.
Mail: Your apartment number / 16 Marina Drive, Ascot WA 6104.
Parking: Your bay is numbered to your apartment. Max height 2.20m. Speed limit 5 km/h.
Fobs and Keys: Report lost fobs immediately to Strata Manager (Oakfield: 08 6355 5225). Fobs cannot be copied. Additional fobs require COO approval.
CCTV: Common areas monitored 24/7. Footage accessible to Strata Manager upon request.
Fire Evacuation: Do not use lift in fire. Use fire stairs -- pressurised to prevent smoke entry. Meeting point: Marina Drive outside the Sandpiper building entrance.
Gas (Hot Water): Central hot water system. Set up Origin Energy account -- 1800 684 993.
Water: Metered to building as a whole. Incorporated in strata levies.
Internet / Phone: NBN available. Contact a retail service provider. First connection fee ~$300.
Mail: Your apartment number / 16 Marina Drive, Ascot WA 6104.
Parking: Your bay is numbered to your apartment. Max height 2.20m. Speed limit 5 km/h.
Fobs and Keys: Report lost fobs immediately to Strata Manager (Oakfield: 08 6355 5225). Fobs cannot be copied. Additional fobs require COO approval.
CCTV: Common areas monitored 24/7. Footage accessible to Strata Manager upon request.
Fire Evacuation: Do not use lift in fire. Use fire stairs -- pressurised to prevent smoke entry. Meeting point: Marina Drive outside the Sandpiper building entrance.